October 12th, 2011
This morning we released a new interface to the RedSeed suite of tools, the ‘Training Summary’ screen. It is similar to the ‘User Detail’ view in the ‘Coach & Admin’ dashboard, but optimised and available for the Trainee. Some reworking of the RedSeed login was done to integrate this new summary screen. We have also released a password reset function and some other tweaks and fixes as part of the release.
Login & Password Reset
LOGIN

With this release we needed to add some tweaks to our login procedure. The initial login form looks quite similar to before but with the addition of a link for Password Reset. Once successfully logged in the following scenarios will occur:
Trainee with one or more course enrollments
These account types will be directed straight into the new Training Summary screen, where they can then choose their course (previously a drop down list of courses in the Login area). Note: even if a Trainee is only enrolled in one course, they will still be loaded into the Training Summary (in case there is new feedback to review). Previously a single enrollment Trainee was sent straight into training.
Manager with one or more course enrollments
These managers have a similar change as described above where the drop down list of courses/coach & admin option has been replaced by two buttons, ‘Coach & Admin’ and ‘Training’. The Training button will take them to the new Training Summary page where they can now go into Coach & Admin via the other button. The manager can switch between the Coach & Admin and Training Summary screens during their login session.

Manager with no course enrollments
Similar to the previous login mechanism, a ‘Manager’ with no course enrollment will be loaded straight into the Coach & Admin area. They (like all other managers) will be able to navigate between the ‘Coach & Admin’ and ‘Training Summary’ areas while logged in via the top navigation menu bar.
PASSWORD RESET
Due to the nature of user accounts in RedSeed, where we have some accounts using a unique email, some a shared email and others a non email format login – a ‘self password reset’ option has always been tricky to implement. In the future we will be adding a separate email field for each user account, so users can have the option of setting a personal email for their account, even if their login username is something else (or a shared office email). This will enable more robust delivery of notification emails and also the option to use this new feature for resetting their own password.

So from now on, if a user has a unique email address they can reset their own password via this tool. The link to initiate this action is now found on the main RedSeed Login screen (HELP: I forgot my password.) When the user clicks on this link they will go to a new Password Reset form. Here they can enter their email and request a password reset. If their email address matches a single account, then a special token link will be emailed to them. This token link is valid for 3 hours, and if clicked on during that time period will reset their password. The randomly generated password will be sent via email – they can then choose to update their password via the ‘My Account’ option once logged in.
If a user enters a non email format in the Password Reset email box, they will be told this feature is only available for unique email address set accounts. If a shared email address is entered, a message stating that their Manager is the person to see for their password reset will be explained. If there is any other problem resetting the password for the account, a link to support will be provided.
While this new Password Reset does not cover all account types, we hope it’s an important step in the right direction towards self management and a more automated processes, minimising the workload for all our Manager and HR users!
Training Summary
Why a new interface? We recently discussed the options for presenting some of what is available within the Dashboard at a ‘User’ level, to the trainee themselves. Access to print off a workbook, visually see their progress (with any highlighted events; workbook marking, inactivity alerts etc) and also a new mechanism for reviewing positive feedback. While the workbook could be accessed via the training interface and from there all comments (both for correct and incorrectly marked answers) – we realised good, notified access to new positive feedback from Coaches was all too subtle and very possibly overlooked. So the key focus for this interface was to enable easy access to this positive feedback (i.e. feedback given on workbook answers marked correct). See below for a description of the key areas of this new interface.
CURRENT COURSES
The current courses lists all the training enrollments for the logged in user. This includes normal enrollments and ‘Free Roam’ enrollments. The red GO button links off training for that course. Clicking on the course name will drop down more detailed information (start & last update date time, marking manager, cumulative training time etc). The other columns offer notification of feedback status, workbook pdf, exam result and also a notification link on how to get a certificate if the course has been passed.

FEEDBACK
The feedback icon (either red for new or dark grey for read) links to a pop up window which will show all questions, answers and coach’s feedback on answers that have been marked as correct. This is an important addition we hope will enable Trainees to keep track of the feedback provided and further realise the benefits of our workbook cycle. Previously these types of comments could only be seen by navigating back through the course, or via a generated workbook pdf. We now evisage the following type of scenario as a Trainee progresses through a workbook marking content course:
- Trainee works through a session and submits workbook
- Coach marks the workbook and sends back questions that need rework with feedback provided on both correct and incorrect answers as appropriate
- Trainee addresses those incorrect questions taking note of the feedback for those incorrect answers (as previously and still currently shown within the training workbook question section), then re-submits their workbook
- Coach marks new answers and potentially provides more feedback before unlocking the next session for the Trainee
- Trainee logs back into RedSeed, reviews any new unread positive feedback from that Session, then hits GO to get started on the next session

OTHER LINKS
The ‘My Account’ functionality is available within ‘Training Summary’, so users can update their name, email, password and video preference settings. The Help area is also available and if the user is a Manager, access to the ‘Coach & Admin’ section is available. These options are all available via the top menu bar, as per the other RedSeed Interfaces.
Other Revisions & Fixes
As part of the release we also included some tweaks to the ‘Coach & Admin’ and ‘Training’ areas:
Logout bug during Exam session. The new save on logout feature was causing grief logging out during an exam session in some scenarios. This has now been resolved.
The Coach & Admin level names (Companies, Regions, Stores etc) now have vanilla character formatting. Previously there were some rules making the first character names uppercases and this was not making sense for the way some levels were defined. The level names will now display in the Dashboard exactly as they have been loaded in RedSeed – please see us if you need any revisions to your level definitions.
The Programme and Session progressed percentages that used to be displayed at the end of the visual bars in the ‘User Detail’ view have now been removed. They were ambiguous especially in the cases of those who have passed the exam (as this percentage amount was not the exam pass mark). The next stage of this refinement will likely see the introduction of the same sort of information that is now available in the Training Summary view into this area.
Previously the User Details screen for any account with no enrollments OR ‘Free Roam’ enrollments had an ambiguous message regarding their enrollment state. This message has now been reworked for more clarification.
New certificate templates released.